Inventory Receipts Coordinator

OVERVIEW & JOB SUMMARY
Under direct and general supervision of the Production Administration Supervisor, the Inventory Receipts Coordinator performs work pertaining to the physical inventory, production materials and supplies; enters, analyzes and confirms inventory and invoicing information as well as coordinating the acquisitions. Enters shipments of raw and packaging materials into our ERP System.

This position is located at Dr. Bronner’s headquarters in Vista, CA, and will not be a remote position once Covid-19 restrictions are lifted.

Diversity, equity, and inclusion are important values at Dr. Bronner’s. All employees are called to practice acceptance, treat others with dignity and respect, learn from and celebrate each other’s differences, recognize one’s own privilege, root out one’s own and speak up against prejudice, and work to create a healthy and respectful workspace where colleagues feel valued and part of our community.

ESSENTIAL DUTIES AND RESPONSIBILITIES

To perform this job successfully, you must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The following duties and responsibilities are those considered to be essential but do not represent all job functions that may be required to be performed by this position.  Other comparable duties and responsibilities may be assigned as needed.

  • Processes invoices against purchase orders to ensure accurate receipt of ordered materials and products.
  • Works with Production Administration Supervisor as needed to generate new item codes.
  • In charge of performing cyclical purchase order audits
  • Places purchase orders
  • Works with supervisor to place purchase orders for company cost items
  • Backup to external warehouse reconciliations.
  • Uses current system to track and maintain fair trade material changes
  • Attend classes as necessary to fulfill company HR requirements and to further job-related skills.
  • Other duties as assigned within the job scope.

INTERACTION

The incumbent will interact closely with the Production Administration Supervisor, Inter-warehouse Inventory Coordinator, Finished Inventory Coordinator, Vendor Relations Coordinator, Chief Operations Officer, Logistics Manager, QC Department, production and warehouse employees, Production Supervisor, Shipping and Receiving Department, Web Store Manager, and vendors.

SUPERVISORY RESPONSIBILITIES
None

EDUCATION/YEARS EXPERIENCE

Minimum:  Completion of a high school diploma or GED. Two years of progressive experience in office and customer service support. Two years of experience managing projects, inventory control, and working in a manufacturing environment.

Any combination of education and work experience that would be equivalent to the stated minimum requirements would qualify for consideration of this position.

KNOWLEDGE, SKILLS, AND ABILITIES

  • Attitude: Confident, positive, enthusiastic, down to earth, flexible, & passionate
  • Communication: Excellent, adaptive, creative, and concise verbal and written communicator in meeting spaces as well as over the phone, and e-mail; polite, professional, patient, and diplomatic in navigating inquiries; strong grammar skills. Requires strong interpersonal, communication, and organization skills including a good sense of judgment and the ability to build positive work relationships.
  • Confidentiality: Maintain a high degree of confidentiality over all matters in the course of business operations including customer and employee information and demonstrate tact, discretion, exercise good judgment and discretion in handling and disseminating information.
  • Critical Thinking: Ability to reason and analyze, to set and adhere to a timeline, accurately and independently, and to solve problems.
  • Initiative: Responds promptly to requests, works quickly, accurately, and independently; effectively executes strategies, identify upcoming needs and potential risks; proactively manage tasks, meets challenges with resourcefulness, and present ideas and information in a manner that moves the team forward
  • Leadership: Highly motivated and cooperative, takes initiative and responsibility for individual and group work, possesses a strong desire to succeed, accepts feedback from others, works with a spirit of enthusiasm and a sense of urgency.
  • Organization: Exceptional proficiency in tracking deliverables, tasks, and project deadlines, juggling competing priorities, and multi-tasking efficiently
  • Respect: Consciously learn from and celebrate differences among identities while recognizing commonalities and shared experiences; practice inclusive language and promote acceptance, safety, respect, inclusion, and value of individuals within the workplace, and those with whom you interact on behalf of the organization; become aware of all forms of bias, prejudice, and discrimination, and work to eliminate personal vestiges of racism, homophobia and sexism in thought, action and word; promptly report incidents of bias, prejudice and bigotry to the Human Resources Department or any member of the Executive Team.
  • Teamwork: Exhibits objectivity and openness to others’ views, contributes to building a positive team spirit, is flexible to modifying work style to be effective within the group, able to work within a team environment and independently.
  • Technical Proficiency: Advanced knowledge of MS Office (Word, PowerPoint, Excel, and Outlook); digital file sharing and project management systems (Google Drive, Dropbox, and SharePoint)
  • Math proficiency equivalent to Algebra

TOOLS AND EQUIPMENT USED

Must be proficient in the operation of standard office support equipment including, but not limited to, personal computer, copier/scanner, fax, telephone system, etc.

LICENSES/CERTIFICATIONS

Must have reliable transportation and possess and maintain a valid California driver’s license including proof of personal vehicle insurance coverage and insurability under the Company’s insurance carrier standards.

PHYSICAL, MENTAL AND ENVIRONMENTAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  While performing the duties of this job, the employee is regularly required to:

  • Perform work in a climate-controlled office setting.
  • Sit, stand, walk, bend, kneel, and uses hands, arms and legs for dexterity and balance frequently.
  • Occasionally lifts, carries, and balances objects weighing up to 35 pounds.
  • Pulls and pushes objects such as file drawers, loaded carts, audio/visual equipment, computers, and similar office equipment and supplies.
  • Prioritizes and multi-tasks work and projects requiring good memory, concentration, and analytical thinking.
  • Occasionally is required to perform the safe operation of a vehicle, office equipment, and machines, and recognize and abate safety hazards within the workplace.
  • Must be able to hear, see including the distinction of colors, read and communicate verbally and in writing frequently with a wide range of people from divergent socioeconomic backgrounds and origins.
  • The noise level in the work environment is usually low to moderate (in a plant environment).

Dr. Bronner’s is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

 

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