Employment Specialist

OVERVIEW & JOB SUMMARY
Under general and direct supervision of the Director of Human Resources, the Employment Specialist is responsible for Dr. Bronner’s full recruiting cycle, new hire onboarding, and provide general human resources support.

Diversity, equity, and inclusion are important values at Dr. Bronner’s. All employees are called to practice acceptance, treat others with dignity and respect, learn from and celebrate each other’s differences, recognize one’s own privilege, root out one’s own and speak up against prejudice, and work to create a healthy and respectful workspace where colleagues feel valued and part of our community.

ESSENTIAL DUTIES AND RESPONSIBILITIES 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The following duties and responsibilities are those considered to be essential but do not represent all job functions that may be required to be performed by this position.  Other comparable duties and responsibilities may be assigned as needed. 

  • Responsible for all aspects of full-cycle recruitment that delivers all facets of recruiting  (exempt, nonexempt personnel, and temporary employees).
  • Develops local and national recruiting plans, employing traditional sourcing strategies and resources as well as developing new, creative recruiting ideas.
  • High level of candidate engagement while creating a strong pipeline of qualified candidates and cultivates a strong network for future openings.
  • Works closely with the hiring manager and talent acquisition partner to establish position requirements, necessary skills & competencies for current & future needs, and successful recruitment strategy including sourcing.
  • Create, update, and maintain the job description database and ensure all compliance and quality standards are met.
  • Manages recruitment, job requisitions, job postings, sourcing, resume review, hiring team coordination, interviewing, references, temporary hiring, selecting and negotiating with candidates when needed.
  • Manages and improves recruiting processes and metrics.
  • Leads the hiring manager through effective assessment and selection methodologies.
  • Consults with the Director of Human Resources on compensation analysis; all pay-related decisions including new hire offer, merit increases, market pricing data,  promotions, relocation, etc..
  • Manages personnel transactions such as new hires, promotions, and transfers.
  • Works with department heads on company-wide announcements for new hires & promotions.
  • Evaluate, research, develop, and/or recommend HR process improvements and/or document HR guidelines, workflows, reports, approvals and meets the needs of the company and HR department.
  • Prepares and maintains new hire files and collects required new hire forms to ensure compliance with federal and state regulations concerning employment.
  • Responsible for knowing and incorporating current employment law into Company practices pertaining to employment.
  • Manages internship programs; establish partnerships with education institutes, creates and follows a curriculum, recruiting, agenda, housing, etc.
  • Responsible for managing and maintaining ADP data and modules related to HRIS, recruiting/talent, and onboarding.
  • Schedules and conducts new hires (including temporary employees) onboarding which includes company introduction and safety training.
  • Coordinates with Payroll, Benefits, and Safety to schedule onboarding/new hire orientation presentation/introduction.

INTERACTION
This position will interact closely with the Director of Human Resources, Officers, managers and supervisors, employees, vendors, applicants, and the general public.

SUPERVISORY RESPONSIBILITIES
None

EDUCATION/YEARS EXPERIENCE

Minimum:  Possession of an Associate’s degree from an accredited college with major coursework in finance, human resources, business administration, business law, or a closely related field; and, at least three (3) years of proven experience with full-cycle recruiting, HRIS, organizational effectiveness/development, policy development and administration for a company of 150+ employees.

Preferred:  Possession of a Bachelor’s degree from an accredited college or university with major coursework in human resources, organizational development, business administration, business law, sociology/psychology, or a closely related field; possession of a current PHR/SPHR (California certification desired); and, at least five (5) years broad generalist HR work with at least 3 years of them working full-cycle recruiting, ADP Workforce Now. Experience working in a manufacturing environment for 300+ employees.

Any combination of education and work experience that would be equivalent to the stated minimum requirements would qualify for consideration of this position.

KNOWLEDGE, SKILLS, AND ABILITIES

  • Attitude: Confident, positive, enthusiastic, down to earth, flexible, & passionate
  • Communication: Excellent, adaptive, creative, and concise verbal and written communicator in meeting spaces as well as over the phone, and e-mail; polite, professional, patient, and diplomatic in navigating inquiries; strong grammar skills. Requires strong interpersonal, communication, and organization skills including a good sense of judgment and the ability to build positive work relationships.
  • Confidentiality: Maintain a high degree of confidentiality over all matters in the course of business operations including customer and employee information and demonstrate tact, discretion, exercise good judgment and discretion in handling and disseminating information.
  • Critical Thinking: Ability to reason and analyze, to set and adhere to a timeline, accurately and independently, and to solve problems.
  • Initiative: Responds promptly to requests, works quickly, accurately, and independently; effectively executes strategies, identify upcoming needs and potential risks; proactively manage tasks, meets challenges with resourcefulness, and present ideas and information in a manner that moves the team forward
  • Leadership: Highly motivated and cooperative, takes initiative and responsibility for individual and group work, possesses a strong desire to succeed, accepts feedback from others, works with a spirit of enthusiasm and a sense of urgency.
  • Organization: Exceptional proficiency in tracking deliverables, tasks, and project deadlines, juggling competing priorities, and multi-tasking efficiently
  • Respect: Consciously learn from and celebrate differences among identities while recognizing commonalities and shared experiences; practice inclusive language and promote acceptance, safety, respect, inclusion, and value of individuals within the workplace, and those with whom you interact on behalf of the organization; become aware of all forms of bias, prejudice and discrimination, and work to eliminate personal vestiges of racism, homophobia and sexism in thought, action and word; promptly report incidents of bias, prejudice and bigotry to the Human Resources Department or any member of the Executive Team.
  • Teamwork: Exhibits objectivity and openness to others’ views, contributes to building a positive team spirit, is flexible to modifying work style to be effective within the group, able to work within a team environment and independently.
  • Technical Proficiency: Advanced knowledge of MS Office (Word, PowerPoint, Excel, and Outlook); digital file sharing and project management systems (Google Drive, Dropbox, and SharePoint)
  • Approachable and appropriate behavior when interacting with personnel at all levels in a quickly changing environment
  • Must be able to prioritize, multi-task, and work well within a team environment.
  • Extensive knowledge of Federal and California labor and employment law/regulations including developing legislation and jurisdictional court trends/decisions in operating manufacturing businesses.
  • Maintain a high degree of confidentiality over all matters during business operations including customer and employee information and demonstrate tact, discretion, and good judgment.
  • Analytical and strong problem-solving skills to access challenging situations and develop proactively effective solutions.
  • Must have a strong working knowledge of ADP Workforce Now – HR, Recruiting, Onboarding, and Payroll.
  • Strong computer proficiency using MS Office applications including Excel, Access, PowerPoint, Outlook, web-based HRIS, and payroll applications.
  • Excellent sourcing techniques/strategies for recruiting.
  • Ability to manage multiple assignments and effectively meet deadlines
  • Ability to work quickly, accurately, and independently.

TOOLS AND EQUIPMENT USED

Must be proficient in the operation of standard office support equipment including, but not limited to, a copier/scanner, fax, telephone system, etc.

LICENSES/CERTIFICATIONS

Must have reliable transportation and possess and maintain a valid California driver’s license at the time of hire including proof of adequate personal vehicle insurance coverage and insurability under the Company’s insurance carrier standards.

PHYSICAL, MENTAL & ENVIRONMENTAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.   While performing the duties of this job, the employee is regularly required to:

  • Perform work in a climate-controlled office setting
  • Sit, stand, walk, bend, kneel, and uses hands, arms and legs for dexterity and balance frequently
  • Occasionally lifts carries and balances objects weighing up to 35 pounds
  • Pulls and pushes objects such as file drawers, loaded carts, audio/visual equipment, computers, and similar office equipment and supplies
  • Prioritizes and multi-tasks work and projects requiring good memory, concentration, and analytical thinking
  • Occasionally is required to perform the safe operation of a vehicle, office equipment, and machines, and recognize and abate safety hazards within the workplace
  • Must be able to hear, see including the distinction of colors, read and communicate verbally and in writing frequently with a wide range of people from divergent socioeconomic backgrounds and origins
  • The noise level in the work environment is usually low to moderate (in a plant environment).

Dr. Bronner’s is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status

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