Employment Specialist

OVERVIEW & JOB SUMMARY
Under general and direct supervision of the Director of Human Resources, the Employment Specialist is responsible for Dr. Bronner’s full recruiting cycle, new hire onboarding and provide general human resources support.

ESSENTIAL DUTIES AND RESPONSIBILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The following duties and responsibilities are those considered to be essential but do not represent all job functions that may be required to be performed by this position.  Other comparable duties and responsibilities may be assigned as needed.

Responsible for all aspects of full-cycle recruitment delivers all facets of recruiting success (exempt, nonexempt personnel and temporary employees).

  • Develops local and regional recruiting plans, employing traditional sourcing strategies and resources as well as developing new, creative recruiting ideas.
  • High level of candidate engagement while creating a strong pipeline of qualified candidates and cultivates a strong network for future openings.
  • Works closely with the hiring manager and talent acquisition partner to establish position requirements, necessary skills & competencies for current & future needs and successful recruitment strategy including sourcing.
  • Create, update and maintain job description database and ensure all compliance and quality standards are met.
  • Manages recruitment, job requisitions, job postings, sourcing, resume review, hiring team coordination, interviewing, references, temporary hiring, selecting and negotiating with candidates when needed.
  • Manages and improves recruiting processes and metrics.
  • Leads the hiring manager through effective assessment and selection methodologies.
  • Consults with Director of Human Resources on compensation analysis; all pay-related decisions including new hire offer, merit increases, market pricing data,  relocation
  • Manages personnel information for transactions such as new hires, promotions, and transfers.
  • Works with department heads on companywide announcements for new hires & promotions.
  • Evaluate, research, develop and/or recommend HR process improvements and/or document HR guidelines, workflows, reports, approvals and meets the needs of the company and HR department.
  • Prepares and maintains new hire files and collects required new hire forms to ensure compliance with federal and state regulations concerning employment.
  • Responsible for knowing and incorporating current employment law into Company practices pertaining to employment.
  • Manages internship programs; establish partnerships with education institutes, creates and follows the curriculum, recruiting, agenda, housing, etc.
  • Responsible for managing and maintaining ADP data and modules related to HRIS, recruiting/talent, and onboarding

INTERACTION
This position will interact closely with the Director of Human Resources, Officers, managers and supervisors, employees, vendors, applicants, and the general public.

SUPERVISORY RESPONSIBILITIES
None

EDUCATION/YEARS EXPERIENCE

Minimum:  Possession of an Associate’s degree from an accredited college with major coursework in finance, human resources, business administration, business law, or a closely related field; and, at least three (3) years of proven experience with full-cycle recruiting, HRIS, organizational effectiveness/development, policy development and administration for a company of 100+ employees.

Preferred:  Possession of a Bachelor’s degree from an accredited college or university with major coursework in human resources, organizational development, business administration, business law, sociology/psychology, or a closely related field; possession of a current PHR/SPHR (California certification desired); and, at least five (5) years broad generalist HR work with at least 3 years of them working full-cycle recruiting, ADP Workforce Now. Experience working in a manufacturing environment of 200+ employees.  BI-LINGUAL (English/Spanish).

Any combination of education and work experience that would be equivalent to the stated minimum requirements would qualify for consideration of this position.

KNOWLEDGE, SKILLS, AND ABILITIES

  • Excellent written and verbal communication and interpersonal skills.
  • Ability to work both independently and collaboratively with other operating groups
  • Requires strong interpersonal, communication and organization skills including a good sense of judgment and ability to build positive work relationships.
  • Approachable and appropriate behavior when interacting with personnel at all levels in a quickly changing environment
  • Demonstrates critical thinking skills required of a professional.
  • Must be able to prioritize, multi-task and work well within a team environment.
  • Extensive knowledge of Federal and California labor and employment law/regulations including developing legislation and jurisdictional court trends/decisions in operating manufacturing businesses.
  • Maintain a high degree of confidentiality over all matters during business operations including customer and employee information and demonstrate tact, discretion, and good judgment.
  • Analytical and strong problem-solving skills to access challenging situations and develop proactively effective solutions.
  • Must have a strong working knowledge of ADP Workforce Now – HR, Recruiting, Onboarding and Payroll.
  • Strong computer proficiency using MS Office applications including at least intermediate use of Excel, Access, PowerPoint, Outlook, web-based HRIS and payroll applications.
  • Excellent sourcing techniques/strategies for recruiting.
  • Ability to manage multiple assignments and effectively meet deadlines.
  • Work with a spirit of enthusiasm, teamwork, cooperation and a sense of urgency.
  • Ability to work quickly, accurately and independently.

TOOLS AND EQUIPMENT USED

Must be proficient in the operation of standard office support equipment including, but not limited to, a copier/scanner, fax, telephone system, etc.

LICENSES/CERTIFICATIONS

Must have reliable transportation and possess and maintain a valid California driver’s license at the time of hire including proof of adequate personal vehicle insurance coverage and insurability under the Company’s insurance carrier standards.

PHYSICAL, MENTAL & ENVIRONMENTAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  While performing the duties of this job, the employee is regularly required to:

  • Perform work in a climate-controlled office setting
  • Sit, stand, walk, bend, kneel, and uses hands, arms and legs for dexterity and balance frequently
  • Occasionally lifts carries and balances objects weighing up to 35 pounds
  • Pulls and pushes objects such as file drawers, loaded carts, audio/visual equipment, computers, and similar office equipment and supplies
  • Prioritizes and multi-tasks work and projects requiring good memory, concentration, and analytical thinking
  • Occasionally is required to perform the safe operation of a vehicle, office equipment, and machines, and recognize and abate safety hazards within the workplace
  • Must be able to hear, see including the distinction of colors, read and communicate verbally and in writing frequently with a wide range of people from divergent socioeconomic backgrounds and origins

The noise level in the work environment is usually low to moderate (in a plant environment).

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